Sample FIT
Date:
To: ACME Travel (made-up agency name)
Reference: West USA Trip - Mr. and Mrs. SMITH
Message: Dear Sir and Madame,
Thank you for your fax from yesterday July 10.
In response to your request, please find below the proposed itinerary followed by our net rates, which are based on 22 nights/23 days. In order to guarantee availability and rates we have already made firm reservations for a double room at the hotels listed below. Given the rather rigid conditions imposed on us by the national parks, we will need to know the status of this project within one week. If we do not receive this confirmation, we will be obligated to cancel all the arrangements made, so as not to incur penalties from our suppliers.
1/ Lodging
Dates:
Itinerary:
Hotels:
Day 1
Arrival in San Francisco
Ramada Union Square
Day 2
San Francisco
Ramada Union Square
Day 3
San Francisco
Ramada Union Square
Day 4
SFO/Yosemite/Mammoth Lakes
Mammoth Mountain Inn
Day 5
Mammoth Lakes/Death Valley
Furnace Creek
Day 6
Death Valley/Las Vegas
Flamingo Hilton Hotel & Casino
Day 7
Las Vegas
Flamingo Hilton Hotel & Casino
Day 8
Las Vegas/Zion Nat. Park
Zion Park Motel
Day 9
Zion Nat. Park/Bryce
Pink Clifts Village
Day 10
Bryce/Monument Valley
Goulding’s Lodge
Day 11
Monument Valley/Grand Canyon
Quality Inn Mountain Ranch & Resort
Day 12
Grand Canyon
Quality Inn Mountain Ranch & Resort
Day 13
Grand Canyon/Phoenix
Wyndham Metro Centre
Day 14
Phoenix/San Diego
Best Western Blue Sea Lodge
Day 15
San Diego
Best Western Blue Sea Lodge
Day 16
San Diego
Best Western Blue Sea Lodge
Day 17
San Diego/Los Angeles
Clarion Hollywood Roosevelt
Day 18
Los Angeles
Clarion Hollywood Roosevelt
Day 19
Los Angeles
Clarion Hollywood Roosevelt
Day 20
Los Angeles/Santa Barbara
Best Western Pepper Tree Inn
Day 21
Santa Barbara/San Simeon
Best Western Green Tree Inn
Day 22
San Simeon/Carmel/SFO
Ramada Union Square
Day 23
San Francisco Departure
N/A
Hotel Rates: Two persons in double room: $1,843.00 Net
These rates include:
- Lodging in the recommended hotels (all hotel taxes and gratuity included)
These rates do not include:
- Personal expenditures ( items charged to room, telephone, etc...),
- Meals, excursions, guides, air transportation, or vehicle rental.
- Insurance, we strongly advise all travelers to contract an appropriate personal insurance in their home country.
- Any extraordinary expense resulting from an unforeseeable event for which A La Carte Tours cannot be held responsible.
2/GREETING at San Francisco Airport and TRANSFER to the Ramada Union Square Hotel
Assistance of a multi-lingual A La Carte Tours guide
$280.00
3/ASSISTANCE at the National Rent a Car office San Francisco (Downtown)
Assistance of an A La Carte Tours guide at the National Rent A Car agency (550 O'Farrell Street)
$180.00
4/VEHICLE RENTAL with National Rent a Car:
We have reserved a Category F vehicle (Full-Size, Oldsmobile Cutlass Supreme or Pontiac Grand Prix type car), in the name of Mr. J. Smith, for 20 days:
- Vehicle pick-up at San Francisco Downtown (550 O'Farrell).
- Vehicle return at San Francisco Airport (before the departure of AF flight 081).
- Rental Rates 1 Category F vehicle for 20 Days
- $969.00
- Note:
- The above rate for 20 days includes the supplement for unlimited milage, the required minimum insurance as well as the Loss Damage Waiver (insurance which covers damages to the rental vehicle), but does not include taxes (8.25% in San Francisco) and the optional PAI and PEC insurance policies.
- Rates for Extras per vehicle rented in San Francisco:
- PAI & PEC ( covers people and personal effects transported):
- (PAI: Personal Accident Insurance - PEC: Personal Effects Coverage Protection)
- $3.95/Day
- Note: A driver's license from your home country is required and must be presented upon taking possession of the vehicle. The International Driver's License is not recognized by American rental agencies but can be useful (because it is translated into English) in the event that you are stopped by the police or highway patrol.
5/ OPTIONAL HELICOPTER FLY-OVER OF GRAND CANYON "North Canyon Tour":
The helicopter fly-over of Grand Canyon will allow you to take in the true beauty of one of the greatest wonders of the natural world. The history of Grand Canyon will be narrated to you by the pilot of the helicopter.
- Departure at 10:20 A.M.:
- 30 minute flight: $00.00/pers
- 50 minute flight: $00.00/pers
Papillon Grand Canyon Helicopters Company is located in the small town of Tusayan, 2 miles south of the South Entrance to Grand Canyon and 1 mile north of Grand Canyon National Airport on Highway 64, only 15 minutes north of your hotel (The Grand Canyon Inn), which is located at the intersection of Highways 180 and 64.
Note:
- Passengers must reconfirm their reservations 24 before the scheduled flight, by phoning: (800) 528-2418.
- The clients must arrive 30 minutes before the scheduled flight departure.
- A Federal tax of $5.00 per person (Commercial Use Fare Fee) must be paid directly to Papillon.
Additional Information on some of the hotels:
San Francisco: The Ramada Union Square which has 117 rooms on 10 floors, is a European style"boutique" hotel ideally located only two blocks from Union Square and the Cable Car which goes to Fisherman's Wharf, and only six blocks from Chinatown. In addition to its excellent location, the Ramada Union Square offers other advantages such as color TV, radio-alarm clock and coffee-maker in each room, as well as a restaurant, The Huckleberry Finn, and a bar, The Tom Sawyer.
Mammoth Lakes: Located at the foot of the slopes of this ski resort, The Mammoth Mountain Inn is a peaceful sanctuary which offers all the conforts and reflects the alpine atmosphere of Mammoth Lakes.
Las Vegas: The Flamingo Hilton Hotel is located in the heart of the Las Vegas Strip, on Las Vegas Boulevard across from Caesar's Palace. This 28-story hotel offers 3029 guest rooms and luxury suites, as well as very high quality service. The hotel also houses a casino, a shopping gallery, 15 saloon/bars spread throughout the casino, seven restaurants, a dance club, an exercise room, a Health Spa with jacuzzis and a tanning salon, a beauty parlor, tennis courts, and an enormous outdoor pool (the largest pool in the state of Nevada).
Bryce: Pink Cliffs Village is a resort located only a few minutes away from Bryce Canyon National Park. The resort offers very comfortable rooms with free TV, a swimming pool, and a restaurant.
Phoenix: The Wyndham Metro Center located in the heart of the Phoenix shopping district and adorned by palm trees, holds 300 very comfortable rooms. The hotel offers its guests a restaurant, a bar & grill, a bookstore, a swimming pool and an exercise room with sauna. There are tennis courts adjacent to the hotel.
Los Angeles: The Clarion Hollywood Roosevelt Hotel is located in the very heart of Hollywood, on Hollywood Boulevard, one of the rare major streets of Los Angeles where pedestrians abound, right across from the famous Mann's Chinese Theater ( where you can see the names and footprints of the stars molded right into the cement sidewalk). The Clarion Hollywood Roosevelt is very cinema-oriented: it is in fact in this hotel that the first Oscars were awarded in 1929.
Santa Barbara: Ideally situated in downtown Santa Barbara, the Best Western Pepper Tree Inn offers very comfortable rooms in a setting best suited for relaxation, and offers a restaurant, an exercise room, two swimming pools and two spas surrounded by a peaceful garden.
San Simeon: The Best Western Green Tree Inn is located on the famous Highway 101 which runs along the Pacific coast. The hotel offers 116 spacious rooms complete with a mini-kitchen, and an indoor pool, spa, tennis courts and game room. There are several excellent restaurants and bars nearby the hotel.