Incentive Travel Long week-end in New York 1998 (Sample correspondence)

Reference : Group 250 pax New York-5 days We received your inquiry for your group's stay in New York and we thank you for giving us the opportunity to offer our services. We based our work on the program which you submitted to us, but we have modified this proposal slightly; please allow us to suggest the following modifications: hotels- We are aware that you have already received a proposal for the Macklowe Hotel; we will have no problem matching it. Please allow us to suggest three other properties in New York that we use quite frequently. We have excellent and longstanding business relationships with these properties, and we feel that they offer a high quality and excellence of service that we feel your clients will appreciate over those offered at the Macklowe. dining- We have worked extensively with the establishments described below for this type of incentive group . Some of these were already offered to you and the others we propose as potential replacements. We hope you will appreciate the depth of our research, the originality of our proposals, and our desire to offer you an array of quality options. You will find our suggestions incorporated into the proposed itinerary below, followed by our net rates. We remind you again that we are extremely flexible and ready to make any necessary modification in order to meet your clientsą wishes as well as their budget...

Description of hotels THE GRAND HYATT Adjacent to Central Park and situated in Midtown Manhattan, the Grand Hyatt Hotel is within walking distances of Fifth Avenue department stores, Madison Avenue boutiques and Broadway theaters. Close Proximity to New York landmarks such as Grand Central Terminal, the Chryster Building and the United Nations. The Grand Hyatt's modern architecture dazzles the eye a four-story plant filled atrium lobby as the hotel's focal point, with a cascading waterfall fountain, and a 100-foot-wide bronze sculpture by New York artist Peter Lobello. The hotel has also retained the Empire Ballroom, which can hold up to 2000 people, exactly as it was in the 1920's. The hotel holds 1407 rooms and suites, a bar and two resaturants Two floors of the hotel are dedicated to conference and function space, including the Regency Room, the Empire State Ballroom, and 43 conference rooms of various sizes. THE INTERCONTINENTAL Located in the heart of Midtown Manhattan, close to the Grand Hyatt, the Hotel Intercontinental has just been entirely redecorated, conserving the refined European elegance for which it is famous. With an antique bird cage in the grand lobby, the hotel offers 82 suites and 691 deluxe guest rooms, a brand new health club (including sauna and steam room), two restaurants, a bar, and 16 conference rooms which can hold up to 300 people. MARRIOTT WORLD TRADE CENTER Located next to the World Trade Center, this superbe hotel offers the incredible advantage of being within walking distance of Greenwich Village, Soho, Wall Street and Chinatown. It holds 821 guest rooms, a pool and gym, sauna, squash courts, two gourmet restaurants including a superb garden restaurant under a veranda. The hotel's numerous meeting rooms can be accomodated for any type of conference or presentation. Description of restaurants DAY 1 (DINNER)-SARDI'S Located in the theater district, the restaurant's decor reflects the world of show-business with its numerous caricatures of stars. Its French chef, Patrick Pinon, proposes a sophisticated continental cuisine with an Italian-American influence. Or (DINNER)- WINDOWS ON THE WORLD Located on the 107th floor of the World Trade Center, this famous restaurant, the highest in New York, offers incredible views of Manhattan and its sky-scrapers. The restaurant serves sophisticated continental cuisine in a distinguished setting. DAY 2 (LUNCH) - CLUB BAR AND GRILL This restaurant is situated in Madison Square Garden, an arena where many international stars give concerts, a sports hall which hosts major international boxing matches, basketball games, and other sports; the site of the 1992 Democratic National Convention. In this surprising modern architecture, this restaurant offers a diverse and sophisticated cuisine. DAY 2 (PRIVATE BOWLING DINNER) Buffet dinner in recreation center with 30 lanes reserved for bowling, use of billiards room, video entertainment and other entertainment to be determined. On the menu: shrimp scampi, chicken in champagne sauce, roasted potatoes, pork roast, sauerkraut, etc... and an open bar. The center's director is a first class host and takes pride in providing high-quality entertainment. In the mid-point of the evening, the atmosphere will be transformed into a "Moonlight Ball" with mood lighting and special effects. DAY 3 (LUNCH) - BENIHANA OF TOKYO Part of a restaurant chain that is very popular in the U.S., the chefs at this Japanese restaurant prepare the meals right in front of the guests. DAY 3 (DINNER) - DINNER AND LIVE MUSIC: LE BAR BAT This club is the most versatile New York hot spot. After a live music show during dinner, the club's discotheque, Pandora's Box will have the guests dancing until four in the morning. DAY 4 (LUNCH) - JING FONG Located in Chinatown, this immense Chinese restaurant can serve 2000 people at a time. The meal is served in an authentic oriental decor, representative of Hong Kong. Or (LUNCH) - DISH OF SALT Spacious Chinese restaurant in an elegant setting, located in the theater district. The restaurant's marble floor and antique oak tables make this restaurant a favorite exotic destination for businessmen. The specialty is Cantonese cooking. DAY 4 (DINNER) - GALA DINNER ON THE US INTREPID WITH ARRIVAL BY HELICOPTER The US Intrepid is the only aircraft carrier that can be chartered for a gala evening and dinner on board. Weather permitting, you will take a helicopter that will land right on board this US Navy ship and proceed to a cocktail reception in one of the boat's staterooms. This transfer onto the aircraft carrier is quite extraordinary, since this is the only warship in the world which authorizes landings by civilian helicopters. Since the trip from the heliport to the ship lasts only a few short minutes, 250 people can be transported in about one hour. During this time, the passengers already on board will be able to visit the ship's museum and mingle at the welcome reception we have planned before dinner. This exceptional event has been organized specially for your group, and we use a first class caterer who is accustomed to working on board this ship for incentive groups, guaranteeing you a memorable dining experience. We are already able to provide you with the menu planned for the function. This elegantly conceived dinner will be served at round tables with white table cloths, inside an elegantly decorated room of the ship. Or (DINNER) - GALA DINNER - SUPPER CLUB Located in the historic Edison theater and ballroom, this restaurant offers a breath-taking setting, which recreates the big-band ambiance of the 40's worthy of the films of that period, in an Art-Deco setting with cobalt blue accents. The wall lamps in the form of arms brandishing torches illuminate the walls lined with pink benches and silver balconies. This 5-star restaurant is also a discotheque which combines a modern and retro ambiance. At the beginning of the evening, clips from films and music-hall stars from the 40's are projected onto a large screen. The baton is then passed to the orchestra, with singers and tap-dancers. The only place in Manhattan where the guests can relive the times of Bogart and Bacall! The sophisticated continental cuisine makes this restaurant the perfect place for any distinguished dinner. DAY 5 (LUNCH) - SEQUOIA This restaurant, located in the Southside Seaport, offers a magnificent panorama of New York Harbor, the Statue of Liberty, and the Brooklyn Bridge. Decorated with antique model wooden boats, the Sequoia is known for its fish specialties.

Net Rates available on demand

Transportation/Excursions:
DAY 1:	Airport/hotel transfers, including luggage handling: Round trip transfer to outside dinner :	.../Pax .../Pax
DAY 2:	Bus available from 9 A.M. to 6 P.M. for visit of Harlem, lunch, shopping, church admission included: Round trip transfer to outside dinner:	.../Pax .../Pax
DAY 3:	Bus available from 10 A.M. to 5 P.M. with quick tour of museum district before MOMA opens at 11 A.M., lunch, shopping, and return to hotel: Round trip transfer to outside dinner:	.../Pax .../Pax
DAY 4:	Bus available from 9 A.M. to 5 P.M. with ferry-boat and Statue of Liberty admission, lunch, shopping and return to hotel: Round trip transfer to outside dinner:	.../Pax .../Pax
DAY 5:	Bus available to group from 9 A.M. to 6 P.M. with tour of Downtown Manhattan, lunch, shopping, return to hotel and airport transfer, including luggage handling:	.../Pax
Note: for all transportation and transfers, we will use European style coaches (Van Hool) with a capacity of 48 passengers plus one guide.

Guides:
1st day: Other days:	Assistance of our multi-lingual guides for transfer and dinner: Assistance of our multi-lingual guides for excursions and dinners:	.../day/guide .../day/guide
Note: we recommend minimum one guide per 40 persons or per coach.

Meals:
DAY 1: or	Dinner at Sardi's restaurant: dinner at Windows on the World restaurant:	.../Pax .../Pax
DAY 2:	Dinner at Club Bar and Grill: Bowling Dinner with entertainment: Note:due to the chartering of the venue, we have negociated an all-inclusive tariff of.../ based on 250 paying clients. This rate will therefore be pro-rated for the actual number of paying clients	.../Pax .../Pax
DAY 3: or or or	lunch at Benihana restaurant: lunch at the Grand Hyatt hotel restaurant: lunch at the NY Vista hotel restaurant: lunch at the Intercontinental hotel restaurant: Live music dinner at the Bat Bar:	.../Pax .../Pax .../Pax .../Pax .../Pax
DAY 4: or or	lunch at Jing Fong restaurant lunch at Dish of Salt restaurant: Dinner and cocktail on the US Intrepid: dinner at the Supper Club restaurant:	.../Pax .../Pax .../Pax .../Pax
DAY 5:	lunch at Sequoia restaurant:	.../Pax
Note: these rates per person include tax and gratuity

Other optional services:
Welcome reception at the hotel: Helicopter transfer (weather permitting):	.../Pax with 1 drink (and dry snacks) .../Pax with 2 drinks (and dry snacks) .../Pax
Note: These rates per person include tax and gratuity
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